Job Description

Job Description

Job Description

Immediate Opening for an Executive Assistant - Office Manager (Miami Beach/33140)

Location: Miami Beach/33140

Schedule: In-Office, Mon-Friday, 9-5 (parking included)

Salary: $75,000-$90,000 (possible stretch to $95,000)

Bonus: up to 10%

Benefits: generous Medical portion paid; vacation and sick days; paid Holidays, other insurance, 401k; profit sharing bonus opportunity, free parking and other perks!

Company & Role Overview: Reputable second generation company providing travel services in the logistics niche industry with long term employees & offers stability, benefits and a great team! The ideal candidate has experience within Administrative and Office Mgmt; and Lives near Miami Beach 33140 (or 30 min max) preferred.

This is an opportunity to be a part of company with continued and steady growth, offering employees a great environment and long lasting careers!

Keys to this Role:

• Experience as an Executive Admin to Ownership/Partner/President level
• Any experience as a Paralegal or from Law Industry or dealing with contracts is a plus but not required
• Open to Travel 2-4 times a year domestic if needed
• Lives near Miami Beach 33140 (or 30 min commute max preferred)
• Proficiency with English, strong verbal and written communication skills

Job Duties: The Administrative Assistance supports President with a variety of day to day tasks such as:

• Calendar management, scheduling, internal and external meetings and travel itinerary for business needs
• Provides assistance scheduling of personal appointments, purchases and light errands as needed
• Serves as a point of contact for family partners on medical, misc. bills, properties and other payments from family business disbursements
• Organization of day to day agenda, weekly priorities check list, deadlines and other organization
• Review of misc. contracts review, provides documentation to outsourced legal contact, vendor management
• Communications and correspondence via phone or email in behalf of President with various parties
• Manages office and oversight of key visitors, meeting rooms and presentation set up
• Coordinates office catering as needed, couriers and package deliveries; office supplies
• Acts as a key point of contact for property management, regarding misc. repairs any issues with office space or parking
• Maintains business license renewals, misc. permits, property payments and taxes for business and family personal
• Submits misc. office bills, related payments for services or vendors, expenses and maintains office budget
• Use of MS Office Suite; Strong communication skills oral and written in English

• Proven experience as an Executive Assistant or Office Manager in a dynamic environment.

• Strong proficiency in Microsoft Excel and other office software.

• Exceptional organizational and multitasking skills, with a keen eye for detail.

• Excellent verbal and written communication skills with English proficiency.

• Ability to manage sensitive information with confidentiality and discretion.

• Familiarity with property management tasks and vendor coordination is a plus.

• Demonstrated ability to work independently and take initiative.

• Experience in managing schedules, travel arrangements, and administrative tasks effectively.

Job Tags

Similar Jobs