Job Description
Job Description
Job Description
We are hiring a highly organized, professional, and reliable Personal Assistant / Traveling Property Management Assistant to support our leadership team in day-to-day operations across our property portfolio. This role combines administrative support, fieldwork, and direct interaction with vendors, tenants, owners, contractors, and municipal offices. The ideal candidate is punctual, polished, detail-oriented, and comfortable traveling daily to different sites.
Key Responsibilities
Field & Property Management Support
- Meet contractors, vendors, prospective tenants, owners, and stakeholders on-site
- Conduct basic property inspections, take photos/videos, document conditions
- Place and retrieve lockboxes, keys, notices, and signage
- Oversee unit access for technicians, inspectors, and maintenance teams
- Support move-ins/move-outs, walk-throughs, and turnover checklists
- Verify completed work and report updates back to office and management
- Provide excellent, professional representation of the company at all sites
Township, Compliance & Paperwork
- Handle township filings , permit submissions, certificate of occupancy (C/O) applications, smoke/inspection scheduling, and related follow-up
- Drop off and pick up municipal paperwork, forms, documents, and fees
- Maintain organized records for filings, approvals, and required documentation
- Assist with compliance checklists and ensure proper completion of official forms
Personal & Administrative Support
- Maintain schedules, reminders, and daily task lists
- Assist with email follow-ups, document preparation, and administrative tasks
- Coordinate travel, meetings, and time-sensitive errands
- Organize digital files, photos, and reporting through company apps
- Assist leadership with operational tasks as needed to keep the business running smoothly
Skills & Qualifications
- Highly organized with excellent communication skills
- Professional appearance and demeanor (interfacing with owners & officials)
- Ability to manage multiple priorities and work independently in the field
- Reliable transportation; comfortable traveling throughout NJ/NY/CT
- Strong follow-through and problem-solving abilities
- Tech-friendly: comfortable using apps for documentation, reporting, and scheduling
- Property management or real estate experience a plus but not required
- Must be dependable, trustworthy, and punctual
Role Details
- Full-time role combining administrative, fieldwork & personal support
- Daily travel reimbursed (mileage reimbursement)
- Flexible schedule depending on property needs
- Competitive compensation based on experience
- Opportunities to grow into higher operations roles within the company
Who This Role Is Perfect For
Someone who enjoys variety, meeting people, driving to different locations, and helping keep a fast-growing property management operation running at a high level. If you take pride in being reliable and organized—and want a role with real responsibility—this is for you.
Job Tags
Full time, For contractors, Flexible hours,