Job Description

Job Description

Job Description

We are hiring a highly organized, professional, and reliable Personal Assistant / Traveling Property Management Assistant to support our leadership team in day-to-day operations across our property portfolio. This role combines administrative support, fieldwork, and direct interaction with vendors, tenants, owners, contractors, and municipal offices. The ideal candidate is punctual, polished, detail-oriented, and comfortable traveling daily to different sites.

Key Responsibilities

Field & Property Management Support

• Meet contractors, vendors, prospective tenants, owners, and stakeholders on-site
• Conduct basic property inspections, take photos/videos, document conditions
• Place and retrieve lockboxes, keys, notices, and signage
• Oversee unit access for technicians, inspectors, and maintenance teams
• Support move-ins/move-outs, walk-throughs, and turnover checklists
• Verify completed work and report updates back to office and management
• Provide excellent, professional representation of the company at all sites

Township, Compliance & Paperwork

• Handle township filings , permit submissions, certificate of occupancy (C/O) applications, smoke/inspection scheduling, and related follow-up
• Drop off and pick up municipal paperwork, forms, documents, and fees
• Maintain organized records for filings, approvals, and required documentation
• Assist with compliance checklists and ensure proper completion of official forms

Personal & Administrative Support

• Maintain schedules, reminders, and daily task lists
• Assist with email follow-ups, document preparation, and administrative tasks
• Coordinate travel, meetings, and time-sensitive errands
• Organize digital files, photos, and reporting through company apps
• Assist leadership with operational tasks as needed to keep the business running smoothly

Skills & Qualifications

• Highly organized with excellent communication skills
• Professional appearance and demeanor (interfacing with owners & officials)
• Ability to manage multiple priorities and work independently in the field
• Reliable transportation; comfortable traveling throughout NJ/NY/CT
• Strong follow-through and problem-solving abilities
• Tech-friendly: comfortable using apps for documentation, reporting, and scheduling
• Property management or real estate experience a plus but not required
• Must be dependable, trustworthy, and punctual

Role Details

• Full-time role combining administrative, fieldwork & personal support
• Daily travel reimbursed (mileage reimbursement)
• Flexible schedule depending on property needs
• Competitive compensation based on experience
• Opportunities to grow into higher operations roles within the company

Who This Role Is Perfect For

Someone who enjoys variety, meeting people, driving to different locations, and helping keep a fast-growing property management operation running at a high level. If you take pride in being reliable and organized—and want a role with real responsibility—this is for you.

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