Personal Assistant (On the road) Job at TPG Management, South Amboy, NJ

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  • TPG Management
  • South Amboy, NJ

Job Description

Job Description

Job Description

We are hiring a highly organized, professional, and reliable Personal Assistant / Traveling Property Management Assistant to support our leadership team in day-to-day operations across our property portfolio. This role combines administrative support, fieldwork, and direct interaction with vendors, tenants, owners, contractors, and municipal offices. The ideal candidate is punctual, polished, detail-oriented, and comfortable traveling daily to different sites.

Key Responsibilities

Field & Property Management Support

  • Meet contractors, vendors, prospective tenants, owners, and stakeholders on-site
  • Conduct basic property inspections, take photos/videos, document conditions
  • Place and retrieve lockboxes, keys, notices, and signage
  • Oversee unit access for technicians, inspectors, and maintenance teams
  • Support move-ins/move-outs, walk-throughs, and turnover checklists
  • Verify completed work and report updates back to office and management
  • Provide excellent, professional representation of the company at all sites

Township, Compliance & Paperwork

  • Handle township filings , permit submissions, certificate of occupancy (C/O) applications, smoke/inspection scheduling, and related follow-up
  • Drop off and pick up municipal paperwork, forms, documents, and fees
  • Maintain organized records for filings, approvals, and required documentation
  • Assist with compliance checklists and ensure proper completion of official forms

Personal & Administrative Support

  • Maintain schedules, reminders, and daily task lists
  • Assist with email follow-ups, document preparation, and administrative tasks
  • Coordinate travel, meetings, and time-sensitive errands
  • Organize digital files, photos, and reporting through company apps
  • Assist leadership with operational tasks as needed to keep the business running smoothly

Skills & Qualifications

  • Highly organized with excellent communication skills
  • Professional appearance and demeanor (interfacing with owners & officials)
  • Ability to manage multiple priorities and work independently in the field
  • Reliable transportation; comfortable traveling throughout NJ/NY/CT
  • Strong follow-through and problem-solving abilities
  • Tech-friendly: comfortable using apps for documentation, reporting, and scheduling
  • Property management or real estate experience a plus but not required
  • Must be dependable, trustworthy, and punctual

Role Details

  • Full-time role combining administrative, fieldwork & personal support
  • Daily travel reimbursed (mileage reimbursement)
  • Flexible schedule depending on property needs
  • Competitive compensation based on experience
  • Opportunities to grow into higher operations roles within the company

Who This Role Is Perfect For

Someone who enjoys variety, meeting people, driving to different locations, and helping keep a fast-growing property management operation running at a high level. If you take pride in being reliable and organized—and want a role with real responsibility—this is for you.

Job Tags

Full time, For contractors, Flexible hours,

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