Job Description

Job Description

Job Description

Anchor Behavioral Solutions (ABS) is seeking an ambitious and motivated Administrative Assistant to support a variety of critical administrative functions within our main office. This position plays a vital role in ensuring smooth day-to-day operations by managing communication, organizing office activities, assisting staff, and supporting billing processes. The Administrative Assistant will be a central point of contact for staff and visitors and will contribute to the organization’s efficiency and professionalism.

Responsibilities

Administrative Support:

• Provide general administrative support to ensure smooth office operations

• Answer phones, route calls, and respond to inquiries professionally

• Prepare and distribute correspondence, memos, emails, letters, forms, and faxes

• Manage calendars, schedule meetings, and take detailed meeting minutes

• Act as a point of contact for staff, guests, and visitors

• Liaise with executive and senior administrative staff to support organizational goals

• Maintain confidentiality and handle sensitive information appropriately

• Order and maintain office supplies and inventory

• Perform preventative maintenance on equipment and manage repair need

• Support recruitment and clerical tasks as needed

• Complete additional tasks and projects as assigned by management

Communication:

• Exhibit professional and polite communication via phone, email, and mail

• Answer questions and fulfill requests from both internal and external contacts
  Effectively interact with employees at all levels and external stakeholders

Billing Functions:

• Prepare and process invoices for customers

• Review billing adjustments and resubmit claims when necessary

• Log payments received and maintain up-to-date financial records

• Update billing addresses and contact customers as needed

• Complete data entry and maintain Excel spreadsheets for billing

• Communicate effectively with department leads involved in billing operations

Position Type

• Full-time

• On-site, based at the main administrative office

Preferred Availability

Monday – Friday, 9:00 AM – 5:00 PM
Flexibility may be required for occasional after-hours administrative needs

Required Skills and Qualifications

• Proven administrative experience

• Superb written and verbal communication skills

• Strong time-management skills and multitasking ability

• Aptitude for learning new software, systems, and processes

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access)

• Strong organizational skills and attention to detail

• Ability to work independently and maintain confidentiality

• Outgoing, professional demeanor with excellent interpersonal skills

• Effective time-management and problem-solving abilities

• Previous successful experience in an office environment
  Ability to collaborate with all levels of staff

• Bilingual in English & Spanish (preferred)

At Anchor Behavioral Solutions, we strive to serve our families and community as best as we can. Our families are everything to us, and we make every effort to build successful relationships with each member we come in contact with. Providing services throughout the state of New Jersey, our staff work with the purpose of conducting each of our programs with excellence and distinction.

Company Description

At Anchor Behavioral Solutions, we strive to serve our families and community as best as we can. Our families are everything to us, and we make every effort to build successful relationships with each member we come in contact with. Providing services throughout the state of New Jersey, our staff work with the purpose of conducting each of our programs with excellence and distinction.

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