Job Description

• Confronts invoices against receiving documents and enters invoices into Teamwork System for payment.
• Opens incoming mail and enters all administration (non-inventory) invoices into queue for payment.
• Processes check runs.
• Files all open and paid invoices.
• Responds to vendor requests for updated Resale Sales Tax Exemption Certificates.
• Reconciles physical inventory received with cost of invoices from Publishing House printing companies.
• Reviews statements from vendors and follows up on discrepancies.
• Responds to all correspondence from vendors regarding our account.
• Maintains vendor database, updating address and contact information.
• Informs the Assistant Manager of any ongoing issues with vendors, including credit holds and past due accounts.

• Opens incoming mail, applies customer payments and prepares bank deposits.
• Handles correspondence related to customer accounts receivable records, past due accounts, payment discrepancies and tax-exempt certificates.
• Processes monthly customer statements.
• Keeps up to date records on all tax-exempt customers and maintains Avalara digital database of exempt certificates.
• Maintains customer database, updating address information, merges duplicate customers, etc.
• Informs the Assistant Manager of any ongoing issues with customers and past due accounts.
• Performs clerical office duties as directed.
• Maintains confidentiality and discretion.
• Maintains desk and work environment in an orderly and clean manner.
• Is willing to expand role under the direction of the Supervisor.

• Basic Accounting Procedures (At least and A.A. in Accounting)
• Accounting Software, Computer Spreadsheets, and Word Processing
• Standard Business Communication Tools such as phone, fax, and the internet

• High level of accuracy
• Able to focus on and resolve details.
• Can prioritize according to given criteria.
• Able to manage many tasks in a timely manner.
• Analytical, Problem-Solving Skills.
• Able to write and speak standard business English.
• Able to sit and work at a computer station for most of the working hours.
• Phone Communication Skills

• A strong sense of justice and ethical responsibility
• A commitment to documenting relevant information.
• Willing to interact and communicate with department members.
• Respect for proper procedure as a means for avoiding future difficulties.
• Willing to learn software packages.

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